Administrative Assistant - Fire Department
Lewisville, TX Lewisville, TX Full-time Full-time $41,758 - $44,573 a year $41,758 - $44,573 a year 3 days ago 3 days ago 3 days ago Position Summary Performs clerical duties and provides administrative support and assistance for the City's Fire Department.
This position is the first point-of-contact to citizens and visitors to the Fire Department Administration.
Range Min for posting:
$41,758.
02- Range Max for posting:
$55,129.
97 Hiring Min for posting:
$41,758.
02- Hiring Max for posting:
$44,573.
16 Work Hours:
Monday - Thursday:
7:
30 AM - 5:
30 PM; Fridays:
7:
30 AM - 11:
30 AM Essential Functions Performs clerical duties and provides administrative support for assigned area of responsibility such as managing calendars and schedules, screening calls, arranging appointments, meetings, and conferences, as directed.
Answers telephone; routes calls to appropriate person; places calls; greets visitors and responds to inquiries; gives and relays information as needed.
Composes memos; take notes in meetings and transcribe notes as needed.
Organizes, scans and updates files and records as required.
Assists in the preparation of budgets, prepares expenditure estimates, and gathers and organizes supporting data.
Monitors individual accounts within these budgets to track expenditures.
Establishes and maintains appropriate databases including physical and electronic files for the department.
Prepares reports as directed.
Initiates correspondence on a variety of matters requiring an understanding of department and City policies, procedures and ordinances.
Enters payroll hours into financial/payroll system for assigned area of responsibility.
Operates office equipment, including copiers, facsimile machines, and computers; inputs and retrieves data and text.
Receives cash, check or charge payments as required.
Performs all other related duties as assigned.
Minimum Qualifications Education High School Diploma or GED required.
Experience 1 year of clerical/administrative experience required.
Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements.
REQUIRED SKILLS & ABILITIES Knowledge of:
Must have sound knowledge and ability in business correspondence and an ability to proofread for grammar, spelling, and punctuation with a high degree of accuracy.
Ability to:
Ability to accept responsibility and account for his/her actions.
Ability to follow instructions, safety practices and standard operating procedures in performing assigned tasks.
Ability to be punctual and attend work regularly Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
Ability to perform work accurately and thoroughly.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to communicate effectively with diverse, and sometimes irate individuals and to handle calmly and efficiently situations ranging from routine to emergency.
Excellent memory and organizational ability, in order to set priorities, organize workload, handle multiple responsibilities, and meet deadlines.
Ability to handle confidential information and sensitive issues in a responsible manner.
Ability to accurately process and record payment transactions.
Skills Skill in use of personal computer including Microsoft Office, Laserfiche, New World, e-mail and the internet.
Special Requirements Must submit to and pass a pre-employment drug test.
The City provides a full complement of
Benefits:
Texas Municipal Retirement System, 457 Deferred Compensation Plan with a City match into a 401(a), Medical, Dental, and Vision Insurance, Life Insurance, Accidental Death and Dismemberment Insurance, and Long Term Disability Insurance, up to four weeks paid vacation, fifteen days paid sick leave, and nine paid holidays.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
This position is the first point-of-contact to citizens and visitors to the Fire Department Administration.
Range Min for posting:
$41,758.
02- Range Max for posting:
$55,129.
97 Hiring Min for posting:
$41,758.
02- Hiring Max for posting:
$44,573.
16 Work Hours:
Monday - Thursday:
7:
30 AM - 5:
30 PM; Fridays:
7:
30 AM - 11:
30 AM Essential Functions Performs clerical duties and provides administrative support for assigned area of responsibility such as managing calendars and schedules, screening calls, arranging appointments, meetings, and conferences, as directed.
Answers telephone; routes calls to appropriate person; places calls; greets visitors and responds to inquiries; gives and relays information as needed.
Composes memos; take notes in meetings and transcribe notes as needed.
Organizes, scans and updates files and records as required.
Assists in the preparation of budgets, prepares expenditure estimates, and gathers and organizes supporting data.
Monitors individual accounts within these budgets to track expenditures.
Establishes and maintains appropriate databases including physical and electronic files for the department.
Prepares reports as directed.
Initiates correspondence on a variety of matters requiring an understanding of department and City policies, procedures and ordinances.
Enters payroll hours into financial/payroll system for assigned area of responsibility.
Operates office equipment, including copiers, facsimile machines, and computers; inputs and retrieves data and text.
Receives cash, check or charge payments as required.
Performs all other related duties as assigned.
Minimum Qualifications Education High School Diploma or GED required.
Experience 1 year of clerical/administrative experience required.
Any combination of related education, experience, certifications and licenses that will result in a candidate successfully performing the essential functions of the job is an acceptable substitute for the above specified education and experience requirements.
REQUIRED SKILLS & ABILITIES Knowledge of:
Must have sound knowledge and ability in business correspondence and an ability to proofread for grammar, spelling, and punctuation with a high degree of accuracy.
Ability to:
Ability to accept responsibility and account for his/her actions.
Ability to follow instructions, safety practices and standard operating procedures in performing assigned tasks.
Ability to be punctual and attend work regularly Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
Ability to perform work accurately and thoroughly.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to communicate effectively with diverse, and sometimes irate individuals and to handle calmly and efficiently situations ranging from routine to emergency.
Excellent memory and organizational ability, in order to set priorities, organize workload, handle multiple responsibilities, and meet deadlines.
Ability to handle confidential information and sensitive issues in a responsible manner.
Ability to accurately process and record payment transactions.
Skills Skill in use of personal computer including Microsoft Office, Laserfiche, New World, e-mail and the internet.
Special Requirements Must submit to and pass a pre-employment drug test.
The City provides a full complement of
Benefits:
Texas Municipal Retirement System, 457 Deferred Compensation Plan with a City match into a 401(a), Medical, Dental, and Vision Insurance, Life Insurance, Accidental Death and Dismemberment Insurance, and Long Term Disability Insurance, up to four weeks paid vacation, fifteen days paid sick leave, and nine paid holidays.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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